Trade Documentation
Full Letter-of-Credit document set — Proforma, Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin (Egyptian Chamber of Commerce), EUR.1 / PAFTA / COMESA / AfCFTA preferential origin, Phytosanitary and per-lot CoA — checked against L/C clauses before presentation.
Trade documentation — a bank-clean document set reconciled to the lot that was actually loaded
For every shipment, Egypt Globe Group produces the full export documentation package required by the destination market's customs authority and the buyer's bank. The documentation desk in Cairo works from the same lot register as the port laboratories and the packing yards, so the Commercial Invoice, Packing List, Certificate of Analysis and Bill of Lading describe one and the same lot — quantity from the draft survey or VGM, specification from the port-lab CoA issued before the B/L, origin from the Egyptian Chamber of Commerce.
Document discrepancies are a supply-chain risk in their own right: a mismatched weight, a CoA that describes the feedstock rather than the shipped product, or a missing preferential-origin form delays payment and clearance. EGG's documentation process is built to remove that risk — every document is checked against the L/C clauses and the contract before presentation.
Service scope
| Scope | What EGG does | Evidence issued | Responsible team |
|---|---|---|---|
| Commercial set | Proforma, Commercial Invoice and Packing List prepared in Excel + PDF for bank verification | Proforma Invoice, Commercial Invoice, Packing List | Documentation desk, Cairo |
| Transport documents | Negotiable B/L (3/3 originals, freight prepaid by default) issued against the Mate's Receipt | Bill of Lading, Mate's Receipt | Freight desk + carrier / agent |
| Origin | Non-preferential Certificate of Origin stamped by the Egyptian Chamber of Commerce; preferential EUR.1, PAFTA, COMESA, AfCFTA and related forms | Certificate of Origin, EUR.1 / EUR-MED / GSP Form A / PAFTA / COMESA / AfCFTA | Documentation desk + Chamber of Commerce |
| Quality certificates | Per-lot CoA / Mill Test Certificate from the port laboratory; Certificate of Inspection from the nominated body | CoA / MTC, Certificate of Inspection | Port QC laboratory + inspection body |
| Regulatory | Phytosanitary Certificate, ISPM 15 declarations, GOEIC export clearance, SDS, Halal certificate where required | Phytosanitary, GOEIC, SDS, Halal | Documentation desk + competent authorities |
| Insurance | Marine insurance certificate on CIF / CIP shipments | Insurance Certificate | Freight desk |
| L/C compliance | Document set checked clause by clause against the L/C before presentation | Document checklist | Documentation desk |
Service-level parameters
| Document | Issuer | When issued | L/C relevance |
|---|---|---|---|
| Proforma Invoice | EGG | Before payment / L/C opening | Basis for L/C terms and amount |
| Commercial Invoice | EGG | At shipment (Excel + PDF) | Mandatory presentation document |
| Packing List | EGG packing yard / port | At shipment; per-container weights and seal numbers | Mandatory; must reconcile with B/L quantity |
| Bill of Lading | Carrier via port agent | On completion of loading, against Mate's Receipt; 3/3 originals | Mandatory; freight prepaid by default |
| Certificate of Analysis / Mill Test Certificate | EGG port laboratory | Per lot, before the B/L | Required where the L/C calls for a quality certificate |
| Certificate of Inspection | TÜV Austria / SGS / Intertek / Bureau Veritas | Before the B/L, when contracted | Required on most L/C-financed shipments |
| Certificate of Origin (non-preferential) | Egyptian Chamber of Commerce | After shipment, against Commercial Invoice and B/L | Customs clearance; often an L/C document |
| EUR.1 / EUR-MED | Egyptian customs authority | With the Certificate of Origin | Preferential duty in the EU / Pan-Euro-Mediterranean zone |
| PAFTA (GAFTA) / COMESA / AfCFTA certificates | Egyptian Chamber of Commerce / competent authority | With the Certificate of Origin | Preferential duty in Arab, COMESA and AfCFTA member states |
| GSP Form A | Competent authority | On request for GSP-granting destinations | Preferential duty where GSP applies |
| Phytosanitary Certificate | Egyptian plant-quarantine authority | Before shipment, for agro, food and biomass cargo | Mandatory for plant-origin cargo; ISPM 15 declaration for wood packaging |
| GOEIC export clearance | General Organization for Export & Import Control | Before shipment | Egyptian export formality |
| Insurance Certificate | Insurer via EGG | With the document set on CIF / CIP | Mandatory under CIF / CIP |
| SDS (Safety Data Sheet) | EGG | With the shipment, in the destination language where required (CLP / GHS / OSHA HazCom) | Regulatory; required for chemical cargo |
| Halal Certificate | Islamic Food Authority (ESIC) | On request for food and feed SKUs | Destination-market requirement |
Document turnaround: the commercial and quality documents are ready at completion of loading; Chamber of Commerce and preferential-origin certificates follow within the port's standard processing time and are couriered or presented to the bank per the L/C.
QA verification chain
-
1
Extraction / source
Lot number assigned at source and carried through every document
EvidenceLot register entry
Source laboratory · every lot
-
2
Processing / packing
Packing List built from the packing yard's fill-weight and seal records
EvidencePacking List draft
Packing yard QC · every shipment
-
3
Port laboratory
CoA / MTC issued for the loaded lot before the B/L; out-of-spec lot rejected, so no document describes a rejected lot
EvidenceCoA / MTC
Port QC team · every lot
-
4
Independent inspection
Certificate of Inspection and draft survey reconciled to the Packing List and B/L quantity
EvidenceCertificate of Inspection, draft survey report
Inspection body · per shipment when contracted
-
5
Destination acceptance
Full set checked against the L/C clauses before presentation; customs clearance documents handed over with the cargo
EvidenceDocument checklist, bank presentation
Documentation desk + buyer's bank · per shipment
Applications & markets
Preferential-origin documents are matched to the destination: EUR.1 for EU buyers covered in the Germany, Italy and Netherlands import guides; PAFTA for Saudi Arabia; COMESA and AfCFTA for Kenya, Ghana and Nigeria. Tariff classification follows the HS code reference.
Standards & documentation
- Delivery terms and document responsibility per Incoterm: Incoterms 2020.
- Quality certificates are issued against the destination standard — EN 16811-1, ASTM D632, GOST 13830, EN 197-1, ASTM C150 — and supported by the group's systems described on quality & compliance.
- Inspection certificates: inspection & quality control. Loading-port formalities: port services.
Request a quote
State the destination, payment method (L/C, CAD, T/T) and any preferential-origin or conformity documents the buyer's customs require; the offer lists the full document set to be presented. Request a quote.
Ready for a quote?
FOB / CIF / CFR pricing from 7 Egyptian ports — turnaround once stock, laycan and freight are confirmed.
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Frequently asked questions
What does Trade Documentation cover?
What evidence does Egypt Globe Group issue for Trade Documentation?
What QA applies to Trade Documentation?
Which standards govern Trade Documentation?
Other questions? Email our export desk — the export desk replies to every request.